A&A Intranet

• How will adding/changing/closing this certificate support the University’s commitment to curricular integrity and to disciplinary unity?
• How will the addition/change/close of this program affect other programs or other Penn State campuses and colleges?
• How will the change impact your unit (College and Department)?
• Will there be any cost?
• If the proposal is for World Campus delivery, contact the Assistant Dean for Digital Learning.
• Once you have approval from the appropriate departmental authorities (this may vary by department), move on to Step 2.

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

• Present your idea about the certificate to the faculty in your unit, as well as to any units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.
• Assemble your consultation list in accordance with these Senate guidelines.
• This is a preliminary, pre-proposal consultation, so you needn’t wait for responses from all affected parties.
• Retain all email correspondence.
• Your Department Head or Director will be a useful resource at this stage; the office of the Associate Dean for Academic Affairs can also provide guidance.

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

• Scroll down this page to “View Form Fields for Certificate – Credit.”

1. Unit Curricular Committee (or equivalent)
2. Unit Head
3. Senate Committee on Curricular Affairs (SCCA) Representative for the College of Arts and Architecture (You can identify the current representative via this page.
4. Associate Dean of Academic Affairs, 814.865.9523
5. Undergraduate Curricular Affairs Committee (Includes representatives from each unit and the SCCA. Contact the Dean of Academic Affairs office, above, for specifics.)
6. Associate Deans from any additional units teaching the course.
7. Senate: Administrative Council on Academic Education (ACUE)

• How will adding this major, minor, option, or program support the University’s commitment to curricular integrity and to disciplinary unity?
• How will the addition of this program affect other programs or other Penn State campuses and colleges?
• Will there be any cost?
• Once you have approval from the appropriate departmental authorities (this may vary by department), move on to Step 2.
• If the proposal is for World Campus delivery, contact the Assistant Dean for Digital Learning.

• Present your idea of a new major, minor, option, or program to the units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.
• (Assemble your consultation list in accordance with these Senate guidelines.
• This is a preliminary, pre-proposal consultation, so you needn’t wait for responses from all affected parties.
• Retain all email correspondence.
• Your Department Head or Director will be a useful resource at this stage, the office of the Associate Dean for Academic Affairs can also provide guidance.

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

• Navigate to the Program Proposal Form
• Complete the Form

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

Identifying Figures in the Arts and Architecture Workflow

1. Unit Curricular Committee (or equivalent)
2. Unit Head
3. Senate Committee on Curricular Affairs (SCCA) Representative for the College of Arts and Architecture (You can identify the current representative via this page.
4. Associate Dean of Academic Affairs, 814.865.9523
5. Undergraduate Curricular Affairs Committee (Includes representatives from each unit and the SCCA. Contact the Dean of Academic Affairs office, above, for specifics.)
6. Associate Deans from any additional units teaching the course.
7. Senate: Administrative Council on Academic Education (ACUE)

• How will adding this Integrated Undergraduate-Graduate (IUG) program support the University’s commitment to curricular integrity and to disciplinary unity?
• How will the addition of this program affect other programs or other Penn State campuses and colleges?
• Will there be any cost?
• Review the graduate curricular proposal requirements.
• A proposal for an IUG needs to be approved by both the Graduate School and the undergraduate.
• If the proposal is for WC delivery, contact the Assistant Dean for Digital Learning.

• Present your idea of a new IUG program to the units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.
• Assemble your consultation list in accordance with these Senate guidelines.
• This is a preliminary, pre-proposal consultation, so you needn’t wait for responses from all affected parties.
• Retain all email correspondence.
• The college Associate Dean of Academic Affairs can be a useful resource at this stage.

As stated on cim.psu.edu:

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

For instructions on proposing a new program, see the following page from CIM Curricular Management System.

• Navigate to the Program Proposal Form
• Complete the Form

The automated approval process in CIM is called the Workflow. Once you click the green Start Workflow Button, your proposal will begin this approval process. The CIM then takes you through all the following steps:

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

Identifying Figures in the Arts and Architecture Workflow

1. Unit Curricular Committee (or equivalent)
2. Unit Head
3. Senate Committee on Curricular Affairs (SCCA) Representative for the College of Arts and Architecture (You can identify the current representative via this page.
4. Associate Dean of Academic Affairs, 814.865.9523
5. Undergraduate Curricular Affairs Committee (Includes representatives from each unit and the SCCA. Contact the Dean of Academic Affairs office, above, for specifics.)
6. Associate Deans from any additional units teaching the course.
7. Senate: Administrative Council on Academic Education (ACUE)

• How will changing this major, minor, option, or program support the University’s commitment to curricular integrity and to disciplinary unity?
• How will changing the program affect other programs or other Penn State campuses and colleges?
• Will there be any cost?
• Once you have approval from the appropriate departmental authorities (this may vary by department), move on to Step 2.
• If the proposal is for World Campus delivery, contact the Assistant Dean for Digital Learning.

• Present your idea of changing a major, minor, option, or program to the units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.
• Assemble your consultation list in accordance with these Senate guidelines.
• This is a preliminary, pre-proposal consultation, so you needn’t wait for responses from all affected parties.
• Retain all email correspondence.
• Your Department Head or Director will be a useful resource at this stage, the office of the Associate Dean for Academic Affairs can also provide guidance.

As stated on cim.psu.edu:

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

For instructions on proposing a new program, see the following page from CIM Curricular Management System.

• Navigate to the Program Proposal Form
• Complete the Form

The automated approval process in CIM is called the Workflow. Once you click the green Start Workflow Button, your proposal will begin this approval process. The CIM then takes you through all the following steps:

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

Identifying Figures in the Arts and Architecture Workflow

1. Unit Curricular Committee (or equivalent)
2. Unit Head
3. Senate Committee on Curricular Affairs (SCCA) Representative for the College of Arts and Architecture (You can identify the current representative via this page.
4. Associate Dean of Academic Affairs, 814.865.9523
5. Undergraduate Curricular Affairs Committee (Includes representatives from each unit and the SCCA. Contact the Dean of Academic Affairs office, above, for specifics.)
6. Associate Deans from any additional units teaching the course.
7. Senate: Administrative Council on Academic Education (ACUE)

• The process for moving, sharing, or discontinuing an academic program or minor among colleges and campuses should begin in the academic unit and adhere to the processes required by that unit.

• Preliminary college and disciplinary consultation and consultation between appropriate campus chancellor(s) and Vice President for Commonwealth Campuses, World Campus, or Continuing Education should be obtained at least one year in advance of the desired changes.

As stated on cim.psu.edu:

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

Upon receipt of ACUE prospectus deliberation and written response, the college may begin developing a formal P-3 proposal.

For information on the process and required elements of a P-3 proposal, refer to the following page from the Academic Administrative Policies and Procedures Manual.

• The proposal will be submitted by the College Dean (University Park) or the Vice President of Commonwealth Campuses to Office of Undergraduate Education.

The automated approval process in CIM is called the Workflow. Once you click the green Start Workflow Button, your proposal will begin this approval process. The CIM then takes you through all the following steps:

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

The Provost is responsible for administratively authorizing the moving, sharing, and discontinuance of academic sponsorship of existing degree programs for all colleges and campuses. The University Faculty Senate does not take part in this authorization.

Four years after a program has been authorized for delivery by an additional campus/college or through World Campus or Continuing Education through a P-3 process, a program review will be conducted.

Information on the nature of this review can be found here.

• The process for closing an academic program or minor at colleges and campuses should begin in the academic unit and adhere to the processes required by that unit.
• Identify the units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.

• Present the close of this academic program to the units and faculty that share your curriculum (at University Park and the Commonwealth campuses) or that might otherwise be affected by this change.
• Assemble your consultation list in accordance with these Senate guidelines.
• This is a preliminary, pre-proposal consultation, so you needn’t wait for responses from all affected parties.
• Retain all email correspondence.

As stated on cim.psu.edu:

A prospectus is required for all undergraduate program proposals. For graduate program proposals, a prospectus is only required for new graduate programs or extending an existing graduate program to online delivery. A new prospectus proposal can be completed from the CIM Prospectus Management dashboard. Instructions on how to complete the prospectus form are found in the Prospectus Management User Guide.

• The prospectus will be submitted to ACUE by the Associate Dean of Academic Affairs.
• The prospectus should be submitted and approved before the program proposal form is submitted to workflow for approval. However, you can begin work on the program proposal form in CIM while the prospectus is being reviewed. The work completed on the program proposal form can be saved and returned to in the CIM Program Management system.
• ACUE Curricular Program Prospectus forms can be viewed here.

P-4 proposals are the basis of Administrative and University Faculty Senate curricular approval and are used to close an academic program or minor from the university. For information on the process and required elements of a P-4 proposal, refer to the following page from the Academic Administrative Policies and Procedures Manual: https://undergrad.psu.edu/aappm/P-4-academic-program-minor-closure.html

For instructions on preparing a proposal for program closure, see the following page from CIM Curricular Management System.

• Navigate to the Program Proposal Form
• Complete the Form

The automated approval process in CIM is called the Workflow. Once you click the green Start Workflow Button, your proposal will begin this approval process. The CIM then takes you through all the following steps:

1. Workflow
2. Post-Approval
3. Authorization from Executive Vice President and Provost
4. Entry to Entry to LionPATH Update Academics and Degree Audit Analysis
5. Notification of Approval
6. Sync with University Bulletins

Identifying Figures in the Arts and Architecture Workflow

1. Unit Curricular Committee (or equivalent)
2. Unit Head
3. Senate Committee on Curricular Affairs (SCCA) Representative for the College of Arts and Architecture (You can identify the current representative via this page)
4. Associate Dean of Academic Affairs, 814.865.9523
5. Undergraduate Curricular Affairs Committee (Includes representatives from each unit and the SCCA. Contact the Dean of Academic Affairs office, above, for specifics.)
6. Associate Deans from any additional units teaching the course.
7. Senate: Administrative Council on Academic Education (ACUE)

The process for adding, changing, or dropping a course begins with discussion in the academic unit and must adhere to the processes required by that unit. Consideration should be given to how adding or changing the course supports a major, minor, or general education curriculum.

Information on the University Faculty Senate Course Procedures for adding, changing, or dropping a course can be found here.

Instructions for these curricular actions can be found the following pages from CIM Curricular Management System:

• How to Propose a New Course
• How to Propose and Edit to a Course
• How to Propose to Drop a Course
• How to Format Prerequisites, Concurrents, and Corequisites

If this is a Gen Ed course (including the Gen Arts domain), review the University Faculty Senate Course Procedures for the General Education Component.

• Updates to the learning objectives and domain criteria can be found at the Office of General Education.

• Obtain permission from the Department Head or Head of unit Curriculum Committee
• Obtain Form from unit staff in charge of registration and course scheduling
• Alternatively, the form can be found here
• Complete form, including course number and requested credit amount, and submit to unit staff in charge of registration and course scheduling. If on-line form is used, click Submit button
• The form will be forwarded by the staff in charge of scheduling, or by the on-line system, to the College of Arts and Architecture Associate Dean for Academic Affairs

• After Approval is granted by Associate Dean, the unit staff in charge of registration and course scheduling can add the course to the schedule
• Students can now register for the course